Why is a pay code not available for AN employee’s use?

In order for an employee to use a pay code, the employee must be eligible for it.  Multiple eligibilities can be defined for the same pay code, to allow different but distinct groups of users to be able to have access to the code while still excluding those uses that should not have it. 

To determine if a user is eligible for a particular pay code, find the user in User Maintenance (ADMIN icon, User navigation link, then search by Name or Emp Number).  Then click on the Pay Code button located in the lower right corner of the screen.  This will take you to the Pay Code Eligibility screen, which displays all of the pay codes for which the user is eligible.  If you see from this screen that a user is eligible for a pay code, but the pay code remains unavailable on their timecard, then the pay code may need to be added to a specific pay code group before it can display on that user’s timecard.  The names of the related pay code groups vary by client, so please contact support@intellitime.com for assistance in determining which pay code group the pay code must be added to, in order to allow that pay code to display on the user’s timecard.

If you wish to review all the eligibilities for a specific pay code, the pay code eligibilities are listed on the Pay Code Eligibility Rules screen. To access this screen, hover over the PEP icon and the System Config grouping link, and then click on the Pay Codes navigation link. Find the pay code whose eligibility you want to view and click on the Edit Rules button.  This will open the eligibilities summary screen for the selected pay code, and will list all the eligibilities for that pay code.